Privacy Statement

Last updated: August 1, 2026

Tri-County R/C Club respects the privacy of its members, applicants, guests, and website visitors. This statement explains what information we collect, how we use it, and how we protect it.

Information We Collect

We may collect information that you provide through membership applications, renewal forms, contact forms, event registrations, email, or other club communications. This may include:

• Name, address, telephone number, and email address
• Date of birth
• AMA membership number
• FAA registration number
• TRUST completion information
• Parent or guardian information for junior members
• Membership eligibility documents
• Payment and transaction information
• Messages, questions, and other information you send to the Club

The website may also collect limited technical information, such as your browser type, device type, IP address, login activity, and pages visited, for security and website operation.

How We Use Information

We use personal information to:

• Process membership applications and renewals
• Verify membership and flying eligibility
• Maintain club and financial records
• Manage member accounts and protected website content
• Communicate club news, meetings, events, renewals, and safety information
• Respond to questions and requests
• Protect the Club, its members, and its website
• Comply with applicable legal, insurance, FAA, and AMA requirements

We collect only the information reasonably needed for club operations and should not promise more privacy or security than the Club can consistently provide. The Federal Trade Commission advises organizations to collect only necessary information, protect it, and honor the statements made in their privacy policies.

Payments

Online payments are processed by PayPal. PayPal handles payment credentials under its own privacy statement.

Tri-County R/C Club may receive your name, email address, payment amount, transaction status, and other details needed to record your payment. The Club does not receive or store your full payment-card or bank account information.

Sharing of Information

Tri-County R/C Club does not sell or rent personal information.

Information may be shared only when reasonably necessary with:

• Authorized club officers or volunteers
• Website, email, membership, hosting, and payment service providers
• AMA, insurers, government agencies, or other organizations when required for club operations
• Law enforcement or government authorities when required by law
• Other parties when necessary to protect safety, property, or legal rights

Service providers receive only the information needed to perform their services.

Cookies and Website Services

The website may use cookies or similar technologies for member login, form processing, security, website preferences, and basic traffic measurement.

You may be able to control cookies through your browser settings. Disabling essential cookies may prevent some website features from working correctly.

Information Security and Retention

We use reasonable administrative and technical measures to protect personal information from unauthorized access, loss, misuse, or disclosure. Access is limited to people who need the information for club purposes.

No website, email system, or electronic storage method can be guaranteed completely secure.

Information is retained only as long as reasonably necessary for membership administration, financial records, safety, insurance, legal compliance, or other legitimate club purposes. Florida law requires covered organizations to take reasonable measures to protect personal information and contains requirements relating to security breaches.

Junior Members and Children

Applications and online submissions for junior members must be completed or approved by a parent or legal guardian.

The Club does not knowingly collect personal information online directly from a child under 13 without the involvement and required consent of a parent or legal guardian. COPPA places special requirements on websites that collect personal information online from children under 13.

Your Information

You may contact the Club to:

• Ask what personal information we maintain about you
• Correct inaccurate or outdated information
• Update your communication preferences
• Request deletion of information that the Club is not required to retain

Some records may need to be retained for accounting, insurance, safety, membership, or legal purposes.

Links to Other Websites

Our website may link to external services such as the FAA, AMA, PayPal, social media platforms, and other organizations. Those websites have their own privacy practices, and Tri-County R/C Club is not responsible for their content or policies.

Changes to This Statement

We may update this Privacy Statement when our website, membership procedures, services, or legal obligations change. The current version will be posted on this page with its most recent update date.

Contact Us

Questions or requests concerning this Privacy Statement may be sent via this link.